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First Time Exhibitor Quick Reference Guide
Time Exhibitor Quick Reference Guide
it your first time exhibiting at the HIMSS Global Conference? We are so glad you’re considering
exhibiting. HIMSS20 is a large
conference (see our HIMSS19 demographics here: https://www.himssconference.org/exhibition/himss19-highlights) so we put
together this quick guide to cover commonly asked questions about participating
at the conference.
HIMSS Sales team can help you find the option that best fits your goals - from
start-up companies to well-established companies new to healthcare - we
encourage you to reach out with any questions or for additional information.
space is available in 10’x10’ increments.
What do you
get with booth space? For each
10’x10’ booth space, 5 exhibitor badges are included in the price. HIMSS exhibitor badges get you access to the
exhibit hall floor, general education sessions, and keynote sessions. Optional events like our symposia and
Thursday night event are not included (but you can add those on to your badges
later for an additional fee). You can
purchase additional exhibitor badges for $225/badge.
included in booth space?
Carpeting (yes, you’ll need this), electrical, internet, furnishings,
lead scanner, catering, branded materials, shipping, attendee lists, branding,
etc. If you want to estimate how much
these items will cost, we have a budgeting worksheet here:
Deadline? Space is available on a first-come,
first-serve basis. There is no deadline
for reserving space, however the earlier you reserve, the more selection you
will have. We also have a print deadline
in December (exact date TBD), so if you want to be listed in our print
materials, sign up by that date.
Cost? Booth space cost is based on location and
size. There is also a booth listing fee
of $425 for each booth (marketing fee for online and print marketing materials
for the conference).
There are two
considerations to make around location:
premium zone vs. zone 1 and corners.
The yellow shaded area on the floorplan is our premium zone. This area is typically higher traffic along
entrances and main aisles of the exhibit hall.
Premium zone pricing is $1/square foot more than Zone 1 pricing (Premium
Zone is $47/square foot; Zone 1 is $46/square foot). If your booth has an open corner, it is
located on an aisle. There is a
$725/corner fee for open corners.
Let’s say you
want to purchase a 10x10 inline booth space (no corner). The cost would be:
Booth Listing Fee: $425
100 Square Feet x $46 (Zone 1
non-member pricing): $4,600
Let’s say you
want to purchase a 10x20 booth in the premium zone with one corner. The cost would be:
Booth Listing Fee: $425
Corner Fee x 1 Corner: $725
200 square feet x $47 (Zone 1
non-member pricing): $9,400
Payment? 50% payment is due upon confirming your booth
space. The remaining 50% is due
September 6, 2019. For all exhibitors
signing up for booth space after September 6, 2019, 100% payment is due upon
contracting for the booth space.
Hotel? All exhibitors must book their hotel rooms
with our service provider, OnPeak.
OnPeak will reach out to all exhibitors with options within the HIMSS20
hotel block. Please do not work with any
other vendors as they are unauthorized and rooms cannot be guaranteed.
Exhibition will feature specialty pavilions focused on different topics and
solutions, making it easy for attendees to navigate to those areas of
interest. The pavilions for HIMSS20 are:
General Education Sessions are selected through an open call for proposals
which will be June 10 – July 15, 2019.
General education sessions must be non-commercial in nature and our
professional development team makes the selections for the conference from the
does not sell or provide any email addresses of attendees to any
organization. We do, however, have two
options for attendee lists that do not provide individual contact information.
1 for Platinum, Emerald, and Diamond Corporate Members only (see below
info on corporate membership) - Individual Name, Title, Organization, City and
State, Work Site, Professional Title
2 - Organization Name, City, State (note, this list does not include
individual attendee name, only the organization)
What happens once you sign up?
team is here to help you with any questions about participating at the
conference. They will be sending out
confirmation letters to all exhibitors in the early fall with access to an
online exhibitor portal with helpful checklists, links to order any services,
register your staff, and update information on your company for our attendees
to see. Our housing vendor, OnPeak, will
reach out with options for exhibitor housing in the fall (corporate members
will be able to book in late summer/early fall).
Corporate Membership provides discounts on all of the opportunities mentioned
above. For booth space, corporate
members save $800 per 100 square feet.
There are also a variety of other year-long benefits. View more
information here: HIMSS
Every effort has been made to ensure the accuracy of all information contained on this photo. However, no warranties, either expressed or implied, are made with respect to this photo. If the location of building columns, utilities or other architectural components of the facility is a consideration in the construction or usage of a graphic element it is the sole responsibility of the client to physically inspect the facility to verify all dimensions and locations. It is the responsibility of the client to get written permission from the Center for any public concourse space to be utilized for sponsorships or advertising.