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Terms, Conditions and Other Info

Exhibitor assumes responsibility and agrees to indemnify and defend the Population Association of America (PAA) and the hosting hotel and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. Exhibitor understands that neither PAA nor hosting hotel maintains insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.

If purchasing a booth, an exhibitor kit will be provided and will include information on shipping, custom furnishings, electrical, communications services, union regulations, etc., as specified by Freeman Companies, the official decorator.

There is a $150 processing fee for all cancellations. No refunds will be granted after December 31, 2021. An order confirmation of your purchase will be sent after receipt of payment and acceptance of your order.

All items exhibited, advertised, sponsored, and/or sold under the auspices of the Population Association of America (e.g., at the Annual Meeting, in publications, on the website, or in direct communications) must be of a nature that they can reasonably be considered to be: (1) “tools of the trade” (e.g., original data, methods, publication outlets) for population research professionals acting in their professional capacities; (2) original research or original data related to population science and demography; or (3) of benefit to the PAA and its members. Only exhibits and advertisements that relate to research and professional fields of population science and demography may be displayed.

Exhibits, advertisements, sponsorships, or sales are subject to the approval of the Board of Directors or its designee. PAA reserves the right to refuse any application for exhibit space, advertising, sponsorship, or sales and to curtail or cancel any such exhibit, advertisement, sponsorship, or sale that does not conform to the above guidelines as interpreted by the Board of Directors. In addition, PAA reserves the right to decline exhibit, advertising, and sponsorship requests from organizations whose products and services may be viewed as competing with PAA programs or services.